Manage inventory by lot number
Lot Tracking enables businesses to monitor stock levels using specific lot identifiers rather than generic SKUs. This capability ensures that every unit sold or moved is traced back to its source batch, expiration date, and manufacturing origin. By integrating lot data directly into the Point of Sale and accounting modules, the system prevents inventory discrepancies and supports accurate cost-of-goods-sold calculations. It allows automated alerts when lots approach expiration, reducing waste and maintaining compliance with industry regulations. The feature is essential for industries where product freshness or batch-specific quality matters, such as food and beverage, pharmaceuticals, and cosmetics.
The system automatically assigns lot numbers to incoming stock based on supplier shipment details, creating a unique digital twin for each batch.
During sales transactions, the POS prompts users to select the specific lot being sold, ensuring accurate inventory deduction and financial recording.
Reporting tools generate real-time dashboards showing lot utilization rates, helping managers identify which batches are moving fastest or stagnating in storage.
Operational workflows
Receiving staff scan lot codes on delivery trucks to instantly update warehouse records without manual entry errors.
Cashiers verify lot eligibility at checkout, preventing the sale of expired or recalled items while maintaining audit trails.
Accounting software automatically adjusts inventory valuation based on the specific cost associated with each tracked lot number.
Performance metrics
Lot-specific stock accuracy rate
Percentage of inventory nearing expiration
Time saved per transaction via automated lot selection
Key Features
Automatic Lot Assignment
System auto-generates unique lot identifiers upon receipt, linking supplier data directly to inventory records.
Expiration Alerts
Automated notifications trigger when specific lots approach their expiration dates to prevent waste.
Traceability Reporting
Generate detailed reports showing the complete journey of every lot from source to final sale.
Lot-Based Valuation
Accurate financial recording that values inventory based on the specific cost of each tracked batch.
System integration
Seamlessly connects with existing ERP systems to synchronize lot data across all departments.
Ensures real-time updates between warehouse storage and point-of-sale transaction logs.
Supports API integration for third-party supply chain management platforms.
Business intelligence
Waste Reduction
Identifies slow-moving lots before they expire, enabling proactive discounts or transfers to other locations.
Compliance Safety
Maintains strict adherence to regulatory requirements by ensuring only valid lots are sold.
Supply Chain Visibility
Provides end-to-end visibility into lot origins, improving vendor performance evaluations and negotiation leverage.
Module Snapshot
Data flow
Receiving Module
Captures lot codes from supplier shipments and validates them against master data before storage.
Transaction Engine
Processes sales by deducting specific lot quantities and updating financial ledgers immediately.
Analytics Layer
Aggregates lot movement data to calculate turnover rates and forecast restocking needs.
